How to Ship Office Chair

Whether you’re moving your office across the country, selling an old chair online, or sending it to a colleague in another city, shipping an office chair can be daunting. Office chairs are bulky, heavy, and often have delicate parts that need to be protected during transit. In addition, shipping costs can add up quickly, making it important to find ways to ship the chair affordably without sacrificing its safety.

How to Ship Office Chair

In this comprehensive guide, we will provide you with the information you need for how to ship office chairs. We will cover everything from choosing the right shipping box and cushioning materials to selecting the best shipping method and saving on shipping costs. Whether you’re a first-time shipper or a seasoned pro, this guide will help ensure that your office chair arrives at its destination in one piece. So let’s dive in!

7 Easy Steps for How to Ship Office Chair

Shipping an office chair can seem daunting, but with the right materials and steps, it can be done efficiently and safely. Here is a step-by-step guide based on the provided web search results:

Step 1: Choose the Right Box

Select a box that is suitable for the dimensions of your office chair. A standard-sized office chair will fit in a 20″x20″x30″ box, but you can also use a custom-made box if necessary. If the chair is a heavy piece of furniture, consider using two boxes and filling any extra space with packing materials such as packing with bubble wrap.

Step 2: Prepare the Box

Use packing peanuts or other cushioning materials to fill in the empty space in the box and make sure that the chair and padding fit snugly to avoid movement during transit. If the chair has legs, wrap them in bubble wrap and tape the box closed.

Step 3: Disassemble the Chair (If Possible)

Remove any removable parts such as the arms or wheels and wrap them separately with bubble wrap. Place the disassembled parts inside the box alongside the main body of the chair. Secure the chair in the box by placing packing peanuts on top of the chair and around the sides.

Place the Disassembled Parts Inside the Box

Step 4: Wrap the Chair

Wrap the main body of the chair in a blanket or bubble wrap to protect it from scratches or damage during transit. Do the same for any removable parts such as the arms or wheels. If the chair is fragile, cover it with a layer of cardboard before wrapping it with bubble wrap.

Step 5: Seal the Box

Using the H-taping method, apply at least three strips of packing tape (at least 2 inches wide) to the top and bottom of the box. Tape all seams and flaps to secure the box. Do not seal the box until you are ready to transport the chair.

Step 6: Label the Box

Clearly label the box with the recipient’s name and address, your return address, and any shipping labels or instructions. You may also want to include a short note with your package to ensure your recipient knows who it is from.

Step 7: Tracking Your Office Chair Shipment

To track your office chair shipment, locate the tracking number provided by the shipping carrier and visit their website. Enter the tracking number into the appropriate field and click “track” to view the current status of your shipment. You can also sign up for email or text notifications to receive updates on your shipment’s progress. If you have any issues with tracking your shipment, contact the shipping carrier’s customer service for assistance.

Remember that the cost of shipping an office chair may vary depending on factors such as size, weight, distance, and carrier. If you are looking for cost-effective shipping options, consider using bus transport or looking for shared freight options with other clients.

Consider Using Bus Transport

Tips for Shipping Office Chairs

Here are some tips for shipping office chairs:

  1. Disassemble the chair if possible to make it as small as possible for shipping.
  2. Use a furniture box or crate, cushioning materials like foam padding or bubble packaging, and extra cardboard for shipping.
  3. Wrap the legs and any fragile components carefully with foam or bubble wrap.
  4. Fill any empty space in the box with packing peanuts to prevent the chair from bouncing around during shipping.
  5. Use a strapping kit or stretch wrap to secure larger items in place.
  6. Avoid placing tape directly on any finished surfaces, and use painter’s tape if necessary.
  7. Use a real packing-tape gun for easy and efficient taping.
  8. Weigh small items on a kitchen scale before shipping.
  9. Use a reputable shipping company or service for safe and reliable shipping.
Use a Real Packing-tape Gun

FAQs About How to Ship Office Chair

What is the Price to Ship an Office Chair?

The price to ship an office chair will vary based on factors such as weight, origin, and destination. Shipping services like FedEx and UPS offer options for shipping furniture, with costs varying depending on the level of service needed. No specific price is mentioned in the given information.

Is Shipping Furniture Expensive?

Shipping furniture can be expensive, with costs varying based on weight, size, origin, and destination. For example, cross-country shipping costs can range from $300 to $800 per piece, while long-distance shipping of a single, large piece of furniture can cost between $400 and $850. Additionally, shipping insurance may be necessary, adding around 1% to the total shipping costs.

Will Ups Ship an Office Chair?

Yes, UPS can ship an office chair. They offer packing and shipping services for furniture of any size, including single pieces or an entire room. You can order the right-sized shipping box and package your office chair safely through UPS.


In conclusion, shipping an office chair can seem daunting, but with proper preparation and knowledge of available options, it can be a hassle-free experience. Choosing the right shipping box and cushioning materials, selecting the best shipping method, and considering cost-saving measures are essential steps for safely and affordably shipping your office chair. Whether you opt for ground, air, or alternative shipping methods, following these guidelines will help ensure your chair arrives at its destination in excellent condition. With the information provided in this guide, you can confidently ship your office chair anywhere it needs to go.

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